As part of Melbourne Polytechnic's ongoing response to the COVID-19 pandemic, we are making COVID-19 vaccination (or a valid exemption) a requirement for attending our campuses to minimise the risk of COVID-19 to our community. This aligns with the Victorian Government's roadmap and applicable public health directions about onsite learning and work.
By uploading or otherwise providing your vaccination information, you agree that you are consenting to the collection of this information for the purpose of Melbourne Polytechnic preventing and managing the risk of COVID-19 transmission and to ensure compliance with public health directions which apply to the Polytechnic from time to time. This privacy notice details how your information will be processed.
Melbourne Polytechnic is collecting and processing your personal and health information (referred to collectively herein as ‘Personal Information’) including COVID-19 vaccination information and proof of vaccination to:
Evidence of vaccination status to be provided can include:
Other Personal information that may be requested from you includes:
From 29 October, 2021 all students must provide proof of their vaccination status prior to attending campus with the exception of those students undertaking a VCE/VCAL or VETis program who are not required to provide vaccination status at this stage.
Some students may have additional requirements from their employers and should comply with those to be able to continue to work and study. More information on vaccination requirements available on the Student Portal.
From 6pm on 26 November, 2021 all staff must provide proof of their full vaccination status prior attending campus. More information on vaccination requirements available on the Staff Portal.
When you arrive on campus you will need to check in via QR code and provide evidence of your COVID-19 vaccination status The QR codes are provided around each campus and are also available on the Melbourne Polytechnic website.
Visitors will be required to show their vaccination evidence to the Melbourne Polytechnic host that they are meeting, or at the service point they are attending on campus. Please be ready to show us your status using the myGov website or the Service Victoria App. Printed copies of your COVID-19 Digital Certificate, or valid Medical Exemption are also accepted but must be presented alongside a valid photo ID such as a drivers’ licence.
Melbourne Polytechnic is governed by the Privacy and Data Protection Act 2014 (Vic) and the Health Records Act 2001 (Vic) when collecting and managing personal information. To the extent that they apply to our activities, the Polytechnic is also subject to the requirements of the Privacy Act 1988 (Cth) and the EU General Data Protection Regulation 2016/679 (together, ‘Privacy Laws’).
The “processing" of personal or health information (personal information) refers to all activities relating to the management of your personal information, from its collection and use, through to its storage and disposal, and everything in between.
We will collect this information directly from you, wherever possible. However, where this is not practicable, we may collect information you have provided through other avenues: for example, if you are a staff member, your Supervisor may request your consent to pass certain information about you to the Polytechnic Occupational Health and Safety Department on your behalf; or, where you have previously provided personal information to the Polytechnic as a staff member, student, contract or other person, this information may be accessed from the Polytechnic systems to confirm your identity and ensure your details are accurate and accord with any new information you provide.
We will treat this information as confidentially as possible and hold it securely in Melbourne Polytechnic enterprise systems. Processing will be limited to what is reasonably necessary to prevent and manage COVID-19 transmission risks on our campuses, to comply with any applicable public health directions, where you have consented to the processing, or if we are otherwise required or permitted to do so by law. The information will only be used by authorised staff for the purpose described above. It will be subject to appropriate technical and organisational measures to ensure it is accurate and complete and protected from accidental or unlawful destruction, misuse, loss, alteration, unauthorised access or disclosure.
Vaccination information may be disclosed to third parties only to the extent necessary for the purposes outlined in this notice, such as to government departments and their agents, and service providers or partners engaged by us to perform legitimate functions on our behalf. For example, Melbourne Polytechnic will share your personal information with the Victorian Department of Health where necessary to manage COVID-19 contact tracing and case management involving Melbourne Polytechnic campuses or workplaces.
We will hold the personal information you provided us for as long as required for the purposes for which it was collected. After this period, it will be securely disposed of and in compliance with our legislative obligations and Melbourne Polytechnic’s retention and disposal standards. It will not be transferred outside Australia unless to an entity operating under equivalent privacy obligations.
Please note that a failure to provide any of the information listed above including proof of vaccination status will mean you are not permitted to enter Melbourne Polytechnic premises and campuses and may have additional consequences, depending on the reason why you are required to attend Melbourne Polytechnic campuses (i.e. if you are a student, staff member or contractor).
We still request that as your vaccination status changes to advise us as per the advice above.
However, you may request access to, or correction of, your personal information we hold, or exercise your individual rights as applicable under the relevant Privacy laws, unless this would have an unreasonable impact on the privacy of others or would contravene Melbourne Polytechnic’s other legislative obligations by contacting the relevant contact point below.
You have the right to withdraw your consent to the processing of your vaccine information, however, this will not affect the lawfulness of our processing of your information prior to you withdrawing your consent.
For enquiries relating to the collection and management of your personal information:You can contact us at:
For further information about how the Polytechnic manages personal information, to make an enquiry or complaint, or to contact Melbourne Polytechnic Senior Privacy and Data Protection Advisor, please refer to our Privacy webpage, view the Student Privacy Statement or the Prospective Employees and Employees Privacy Policy.